1.)Introduce the project by explaining that students will pretend to be the event planner of a company who must plan, invite, and justify costs of the annual company picnic. Students will need to name their company, determine its size, and select a date and location for the event.
2.)Students will create a memo to be sent to all company employees, inviting them to the annual company picnic. The memo will contain information about the time, location, and other particulars of the event.
(Writing@CSU: Writing Guide
)Easy to use guide to writing memos, designed for student use
3.)Students will design a database listing each employee's last name, first name, job title, address, phone number, and e-mail address. Add 10 - 12 records of employees. Students may use telephone books to fabricate address and phone number information.
4.)Students will use the label feature in Microsoft Word to design labels with borders and a graphic logo to be used as name tags at the company picnic. Labels will be printed on Avery labels.
5.)Students will search online for grocery store websites to find the unit price for food and other items needed for the picnic. Menus and caterers might also be searched. Grocery store advertisements may also be used. Students will then determine how much of each item to purchase.
)This is an online grocery store website showing ads, coupons, specials, departments, and employment
6.)Students will design a spreadsheet listing all items included in the cost of the picnic. Items could include food, location rental, entertainment, etc. Items should be listed in categories. For the food section of the spreadsheet, students will list how many of each item will be purchased. Students will insert a formula to determine the cost of each item. The spreadsheet should show a total cost for food, a total cost for entertainment, and a total cost for reservations of the facility. The formula must then determine the grand total for the cost of the company picnic. Students may search online yellow pages for locations, entertainment, etc.
(Estimating Food Quantities for a Party
)Outlines general principles one can follow when planning quantities of food for a party.
(Reason to Party
)Guides for food and beverage quantities for an event or party.
8.)Students will print a portfolio consisting of the memo, database, labels, and spreadsheet.